There are currently over 4 trillion paper documents in the U.S. alone and that number is growing at a rate of 22% per year. As more and more paper documents come into play across the workforce, it’s important that companies begin to switch to digital document managing systems.
According to a global survey of workers and IT professionals by IDC, document challenges actually account for 21.3% of a overall productivity loss. In fact, 7.5% of all documents get lost and 3% of that remainder get misfield — document scanning services and management system can drastically cutdown on these productivity issues and significantly benefit organizations, both small and large.
According to Digital Journal, if companies don’t adapt and welcome innovations into their day-to-day activities, they will likely be swallowed up by competitors who do. These innovative systems can help manage both essential documents and customer accounts. Personal information, financial statement, invoices, and all other important documents need to be accounted for at all times and these management systems are the perfect way to achieve all that.
Here are some of the main advantages of utilizing document scanning and management systems:
- More office space — If a company is in business for more than a year or two, the amount of paper documents found throughout the office can be overwhelming. Boxes piled high with papers spilling out — it’s a bad look. Plus, all that clutter will actually negatively impact employee productivity. No one wants to work in a messy office environment. By digitally scanning and converting all those documents, however, so much more free space will be opened up.
- Improved document security — Since many of these documents contain valuable information, they need to be securely stored and kept out of the wrong hands. The information you digitize can be kept securely online with a document management system, which requires authorized personnel to access them.
- Environmentally friendly — Less paper around the office means less paper waste ending up in landfills across the globe. It might not seem like a large difference at first, but as soon as you make the switch to exclusively using digital information, you’ll be helping the environment quite a bit.
Paper is still important in virtually every industry — but it’s becoming far less so. Don’t be left on the sidelines of the competitive marketplace. It’s time to innovate and welcome document digitization.
